![]() When navigating a document with a table layout, the screen readers and Braille displays read tables row-by-row across the columns: if your newsletter has been designed to be read from top to bottom column-by-column, your reader will be lost.Īim to lay out your document without using tables. However, your readers with accessibility issues will not thank you. By creating a table with invisible borders, and placing the different newsletter articles within individual cells, you can easily create an impressive-looking document. Table-based layouts are popular especially in newsletters created with Word and Outlook. And don’t forget to include a table summary in the tag to explain the purpose of the table. Use the tags for headers and tags for data cells. If you are creating a table with HTML for a Web page, use the appropriate tagging to allow the screen reader or Braille display to provide the table header information and data in context. Always use a heading to introduce the table. ![]() If you must use a table, design it carefully to be as simple as possible. When faced with options, always select the simplest word available, instead of impressing your audience with your vocabulary.Īvoid using tables in your documents, if possible, since following the table content through a screen reader can be difficult. A bulleted list is a very simple of way of enforcing short sentences. If the content lends itself to a bulleted list, present it that way. If your audience cannot understand you, your document automatically fails its purpose. For more information on the appropriate use of Alt text, see Alternative Text. Always apply effective Alt texts to all shapes, pictures, charts, tables, and SmartArt graphics to make your document more accessible. If you are using a screen reader, the alternative (Alt) text describes a visual element for those who cannot see it. They make your document suitable to a larger audience, including people with hearing disabilities and those who speak languages other than the one in your media clip. To make videos and audio files accessible, you can add closed captions or subtitles to your document. If you use sound in a document, make sure that the information is accessible even if you can't hear it. If the exact color is important to know, mention the color, for example, in the image label.Īvoid using pale blue color, as it is the first color that causes problems as eyes age and lose their sensitivity. Never rely on color alone to transmit information, in case your audience cannot see it correctly. Make your SharePoint site accessible to people with disabilities Make your Skype for Business meetings more accessible to people with disabilities Make your Sway design accessible to people with disabilities Make your OneNote notebooks accessible to people with disabilities Make your PowerPoint presentations accessible to people with disabilities Make your Excel spreadsheets accessible to people with disabilities Make your Word documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities For detailed information on how to find and fix the problem in a specific Office application, see the applicable instructions: The following table includes some best practices for creating Office documents that are accessible to people with disabilities. It also offers suggestions on how to resolve each issue. Accessibility Checker finds any accessibility issues in your document and explains why each might be a potential problem for someone with a disability. The free tool is available in Word, Excel, Outlook, OneNote, and PowerPoint on Windows or Mac, and Visio on Windows. You can use Accessibility Checker to make sure that your content is truly accessible. By increasing accessibility in your documents, you can cater to your whole audience, and not just a portion of it. You can use several built-in Office features to make sure that everybody can read and understand your documents. ![]() ![]() When creating content with Office, you can make it accessible to people with disabilities through some simple adjustments.
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